Venue to church distance
Is the venue located near a church/registry office of a suitable size to make the transfer journey an easy one - think walking in high heels! Maybe a coach will be needed to make sure the wedding guests all arrive safely in time.
When selecting a venue, ask the manager what is kept in storage that can be incorporated in the decor on a complimentary or reduced cost basis – this might include impressive candelabra, table silverware, place-seating card holders, table linen, chair covers and wedding cake stand.
As flowers can prove such a costly element of the budget, review with the venue management ideas for room and table decoration that minimises the need for extravagant displays – often if the venue is inherently opulent, elaborate centre-pieces can prove counter-productive to the overall effect.
Is there a suitable cloakroom at the venue and does this need to be manned at all times – eliminating the need for a full-time attendant can save £££.
Does the venue offer the services of an experienced Toastmaster for free – this can save up to £400 and is considered an essential service for larger weddings (over 150).
Does the cost of the venue include the services of an in-house events manager on the day (or just the facilities) and/or provide a list of preferred wedding planners to assist new brides with pre-planning details and ensure the smooth running of the event on the day?
Printing and design
Does the venue offer presentation menu covers/place seating cards and/or a printing/design office so that menu inserts and place cards can be produced in-house at reduced costs.
Check with the venue whether they will charge corkage (do not ask this of the catering company). Most venues, do not charge corkage (but might exert a minimal charge for use of the kitchen if a preferred caterer is not contracted).
Discuss with the venue manager the selection of a caterer – most prominent venues will have a list of preferred caterers for the simple reason that they are reliable, professional and, most important of all, know intimately the venue’s kitchen and facilities lay-out. This often proves an effective cost-saving decision and ensures peace of mind.
Check with the venue manager whether loud (dance) music will be a problem for local residents for evening events and what is their procedure to alert neighbours.
Is there an obvious area – or areas – both out and inside for official photography freely available for use.